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Electronic Records Management Systems
The electronic storage of a record is an integral part of the role of an information capture professional. The volume of records being electronically stored continues to surge and the corresponding records storage management systems have made archiving and accessing a record an increasingly complex system.
Without a structured electronic records system in place to address record and image storage an organization’s valuable information assets are left vulnerable. In an environment of changing technology, obsolescence of electronic storage media and the hardware and records systems to access it becomes all the more important. In this environment a record storage and retrieval system is essential. The increased storage capacities of modern computer systems allow a number of record storage options.
Even the terminology of electronic records storage and retrieval can be a source of confusion. A distinction can be made between what is information content and what is known simply as a record.
Managing the storehouses of information—whether documents, the collective content, or an established record—can be complicated part of an information capture professional's record system. Records may be stored electronically on personal computers, on a local network, on optical discs, on tape, on microfilm or even on paper. Often it is a combination of electronic formats that must be managed. While document access and storage management concerns are usually addressed by an organization’s IT department, an information capture professional will often be involved in the planning and management of information document storage systems. The vast volumes of records that are created by electronic document capture require a structured system to their storage.
This is an excerpt from the Information Capture Professional Handbook. Order your copy of the Information Capture Professional Handbook here.
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